Position: Administrative Program Manager (Remote)
Organization: Hewnoaks Artist Residency
Location: Fully Remote
Reports to: Executive Director
Hours: Part-time (~20 hours per week, but varies)
Employment Type: Permanent, Non-exempt
Compensation: $24-$26 per hour, commensurate with experience
About Hewnoaks
Hewnoaks Artist Residency is an interdisciplinary arts organization located in a historic
property in Lovell, ME. Each year, Hewnoaks hosts over 50 artists for brief residencies
dedicated to creative practice, offering a serene and inspiring environment for artistic
exploration and reflection. As a small organization with a dynamic mission, we are
looking for a remote Administrative Program Manager to oversee the administrative and
operational aspects of the residency program. The role will be fully remote, with
oversight from the Executive Director.
Position Overview
We are seeking a meticulous and adaptable individual with strong administrative and
organizational skills to join our team. The Administrative Program Manager will manage
the day-to-day operations of the residency program, including the application and
selection processes, resident communication, and program coordination. The ideal
candidate will be highly independent, comfortable working remotely, and able to
manage multiple tasks while maintaining strong attention to detail.
Key Responsibilities
Program Operations:
Application and Selection Processes: Manage residency applications, respond
to inquiries, organize submissions, and oversee the selection process. Invite jury
members, coordinate evaluations, and notify applicants of outcomes.
Resident Communication and Logistics: Coordinate residency schedules,
communicate with selected residents, and manage pre-arrival forms. Update
welcome materials and support paid retreat/workshop leaders by invoicing
participants.
Website and Communications:
Marketing and Website Updates: Coordinate updates to the website, manage
social media (especially Instagram) and draft newsletters.
Administrative Support:
Post-Residency Follow-up: Collect exit surveys and update artist records in our
database. Assist the Executive Director with board reports, fundraising materials,
and tracking donations in the CRM (Salesforce).
All other tasks as assigned.
General Tasks: Troubleshoot technical issues, assist with event organizing, and
provide administrative support for various aspects of the residency program.
Key Qualifications
Strong administrative, organizational, and communication skills
Experience in arts administration or nonprofit program management preferred
Detail-oriented and able to manage multiple workflows simultaneously
Proficiency in Microsoft Word, Excel, Google Workspace, with experience in platforms like Submittable, Salesforce, Mailchimp and WordPress
A degree or experience in an arts-related field is preferred
Creative problem-solving skills and a sense of initiative
Work Environment
Fully remote position with some flexible hours, though work will generally take place between 9am-5pm Eastern.
Regular communication with the Executive Director and other team members via Zoom, email, and project management tools
Occasional virtual meetings with residency applicants, artists, and partners
Compensation
The hourly rate for this position is $24-$26, commensurate with experience.
To Apply
Please submit your resume and cover letter. Interviews will be conducted on a rolling basis, so we encourage candidates to submit their materials early. Only complete applications will be reviewed, and only shortlisted candidates will be contacted.